BY- LAWS
MONTCLAIR OPERETTA CLUB, INC.

ARTICLE I

Names - Objects

SECTION 1 The name of this organization shall be “Montclair Operetta Club, Inc.”

SECTION 2 The objectives of The Club are the production and presentation of musical dramatic performances and to further the education of its members and the people of the community in the musical and dramatic arts.

SECTION 3: The Club shall produce performances under the following names:

The Montclair Operetta Club, Inc.
M.O.C. Musical Theatre
The Mel-O-Chords

It is suggested that the “full” Operetta Club masthead appear in all programs and where possible some language should exist on advertising defining M.O.C. Musical Theatre and The Mel-O-Chords as “parts” of the larger organization.

The Montclair Operetta Club, Inc presents The Mel-O-Chords M.O.C. Musical theatre is brought to you by the Montclair Operetta Club, Inc. or similar.

All statuses (501 c 3) etc. are conveyed ONLY to the Montclair Operetta Club, Inc. and so our alternate production divisions should ensure clarity of association.

ARTICLE II

Membership

SECTION 1 There shall be three classes of membership Life, Active and Associate. Membership and participation shall be open to all regardless of race, color or sex.

SECTION 2

a) An Active Member shall be one who fulfills certain requirements as provided in the rules. Active Members age 18 and older shall have the right to vote, Only Active Members age 18 and older shall have the right to hold manager and/or board positions.
b) The number of Active Members may be limited by action of The Executive Committee.
c) Active Membership may be terminated by resignation, or by failure of continued fulfillment of requirements as provided in The Rules.

SECTION 3

a) An Active Member shall become a Life Member upon fulfillment of certain requirements as provided in The Rules.
b) A Life Member shall have all the rights of an Active Member but shall not be required to pay dues.
c) Life Membership may be terminated by resignation.

SECTION 4

a) An Associate Member shall be one who subscribes to the support of The Club and fulfills certain other requirements as provided in The Rules. An Associate Member shall not have tile right to Vote.
b) The number of Associate Members may be limited by action of The Executive Committee

c) An Associate Membership may be terminated by resignation, or by failure to make subscription.

SECTION 5 No Life or dues-paying member shall receive any remuneration from The Club, actual or implied, for any purpose other than for defraying out-of-pocket expenses incurred while carrying out some authorized activity of The Club.

ARTICLE III

Officers and Governors

SECTION 1

a) The officers of The Club shall be: President, A Vice-President, a Secretary, a Treasurer, and a corresponding Secretary.
b) There shall also be six Governors.

SECTION 2

a) The officers shall be elected at The June Membership meeting. Their terms shall commence at once and continue one year. All officers may serve as long as the membership renews them in office annually. NO attempt shall be made to prevent new officers from taking leadership.

b) Three Governors shall be elected at each June membership meeting. Their terms shall commence at once and continue for two years. Governors may not succeed themselves in that office.
c) A slate of candidates for officers and Governors shall be prepared each year by The Nominating Committee. This slate shall be presented to The Executive Committee at its March meeting. Notice of said slate shall be mailed by The Secretary to each Life and Active Member’s last known address not later than three weeks before The June meeting. Additional nominations must be filed with The Secretary by any twenty Life and/or Active members not later than two weeks prior to The June meeting. The Secretary shall mail notifications to each Life and Active Member’s last known address of such additional nominations not later than seven days in advance of The June membership meeting.
d) Election of officers and Governors shall be by ballot when deemed necessary.
e) Vacancies from any cause on The Board of Governors, except the office of President, shall be filled by The Board to complete the unexpired term of such officer or Governor.
f)The Nominating Committee shall, whenever possible, seek out new candidates for office and those seeking office should conversely seek out the Nominating Committee. Additionally, any member seeking future office should seek guidance and direction from the current holder of the office that they would desire. The nominating committee ‘may’ present a contested slate of officers at the June meeting if multiple persons desire a specific position.

ARTICLE IV

The Board of Governors

SECTION 1 The governing body of the club shall be known as The Board of Governors.

SECTION 2 a) The Board of Governors shall consist of the officers and Governors.
b) The Board of Governors shall meet at least once a year, or more often as may be considered necessary, at the call of The President or any three members of The Board
c) A quorum of The Board of Governors shall be half the total body plus one.

SECTION 3 a) The Board of Governors may at its discretion review any action of any of The officers, managers, employees, agents or committees (except nominating), and may by majority vote override any such action within limits as specified by Law.
b) The Board of Governors may, with not more than one dissenting vote of its total membership, cancel any Club membership, remove any officer or Governor, or require The President to remove any manager or committee chairman (except Nominating) , for actions which in its opinion are detrimental to The Club or to The community. Any such proceeding shall be in accordance with provisions in The Rules.

ARTICLE V

The Executive Committee

SECTION 1 The Executive committee shall be responsible for the management of The Club and shall also have such other specific duties and limitations as are stated herein and in The Rules.

SECTION 2 a) The Executive Committee shall consist of not more than twenty-four persons, all of whom shall be Active or Life Members, and shall include The officers, The Governors, The Managers, The Chairman of The Nominating Committee, The Chairman of The Building Maintenance Committee, and such others as may be appointed by The President. The Chairmen of The Nominating and Building Maintenance Committees shall be elected by the membership of their respective committees. The terms of all Executive Committee members shall commence following The June membership meeting.
b) The Executive Committee shall meet at least once a month except during July and August, or more often if necessary at the call of The President or of any three of its members.
c) A quorum of The Executive Committee shall be half the total number plus one.
d) Actions of The Executive Committee shall be by majority vote of members present, unless otherwise specified herein or in The Rules.

SECTION 3 a) The Standing Executive Committee may not take any action which commits The Club to any expenditure after The June meeting, except as follows:

1) It may select The following Fall Production and enter into contract with The copyright owners, and if in order to obtain The selected Fall Production and/or talent, it becomes necessary to contract for a second Production and/or talent in The Spring (“Package Deal”) it may do so

2) It may commit The Club for future total capital expenditures not exceeding $1,000.00.

3) It may commit The Club to a lease.

4) It may select the dates of the following season’s productions and arrange for the necessary auditorium rentals.

5) Any other commitment beyond The June meeting, necessary for the proper operation of The Club must be approved by the membership at a business meeting or special meeting.

ARTICLE VI

Building Maintenance Committee

SECTION 1 The Building Maintenance Committee shall be responsible for the management and maintenance of The Club building (currently 494 Valley Road, Montclair, NJ) and shall also have such other specific duties and limitations as are state herein and in The Rules.

SECTION 2

a) The Building Maintenance Committee shall consist of four persons, three elected members and The Chairman of The House Committee, all of whom shall be Active or Life Members. The terms of the elected members shall be for three years, one of whom shall be elected at each June meeting. The chairman of this committee shall be decided upon by its members and may not be the chairman of The House Committee.
b) A candidate for membership on this Committee shall be named each year by The Nominating Committee, as set forth in Article III, Section 2(c).
c) Vacancies from any cause on The Building Maintenance Committee shall be filled by The Board of Governors to complete the unexpired term of such member.
d) Action of The Building Maintenance Committee shall be by majority vote of The Committee.

SECTION 3 The Building Maintenance Committee is specifically charged as follows:

1) To authorize and permit changes, improvements and repairs to The building, grounds and utilities

2) To negotiate all leases of The Club’s building and grounds subject to the approval of The Executive committee.

3) To determine and recommend an operating budget.

4) To perform any other functions delegated to it by The Executive Committee.

ARTICLE VII

SHOWS COMMITTEE

SECTION 1

a) The Shows committee shall consist of The President, Vice President, three managers and their assistants, if any, and six appointed members. Assistant managers may not vote except in the absence of their reporting manager

b) Two members of this committee shall be appointed each year for a term of one year, except for the first shows committee under These By-Laws or in The case of a non-conforming assembly. In These cases The President shall appoint as many as 6 members two for one year, two for two years and two for three years. Appointed members may not succeed themselves in office for a period of one year.

c) Each year the entire Committee shall elect one of their appointed members to act as Chairman of The Committee for a term of one year.
d) A term of office shall begin and end in June. Vacancies for any reason among appointed members will be filled by appointment by The President, for the unexpired term.

ARTICLE VIII

Operation

SECTION 1

a) The execution of the policies of The Executive Committee and The direction of The Club’s activities shall be the responsibility of The President. The President’s responsibilities shall be partially delegated to the other officers, the managers or their assistants, a system of committees and to such other persons as are provided herein and in The Rules.
b) In addition to the above general duties, The President shall:

1) Call and preside at all business meetings of The Club Board of Governors or Executive Committee

2) Be a voting member of all Committees except The Nominating Committee.

3) Appoint and remove The Managers and The Chairmen of all committees not under the jurisdiction of a Manager.

4) Appoint and dissolve such other special committees as may be necessary, upon approval of The Executive Committee.

5) Sign, upon approval of The Executive Committee, all written contracts of The Club.

6) Have authority to sign bank checks for The Club without countersignature in The event of The Treasurer’s absence.

7) Have the power of direction and of veto over the actions of any individual or group engaged in the activities of The Club except The Board of Governors, The Executive Committee and The Nominating Committee.

8) Be subject to the direction of The Executive Committee.

SECTION 2

a) The Vice-President shall act with the full powers of The President, in The President’s absence or inability.
b) The Vice-President shall be ex-officio member of all committees except The Nominating Committee and have such other duties and powers as may be set forth herein and in The Rules.

SECTION 3

a) The Recording Secretary shall keep minutes of all business meetings of The Club, Board of Governors and Executive Committee, in permanent form in books provided for that purpose.
b) The Recording Secretary shall also assist The Corresponding Secretary.

SECTION 4

a) The Treasurer shall;

Have charge of and be responsible for the collection, disbursement, and safe keeping of all funds.
Keep records of all accounts.
present a financial statement at each January and June meeting.
Have authority to sign bank checks for The Club without countersignature.
In the act of producing reimbursement checks the Treasurer shall not sign checks for self-reimbursement but shall present documentation and the unsigned check to the President for approval and signature.

b) The Treasurer’s records shall at all times be subject to inspection of The Board of Governors or The Executive Committee.

SECTION 5 The Corresponding Secretary shall handle all official correspondence of The Executive Committee and The Board of Governors, may sign letters which do not constitute contracts, and shall generally assist The Recording Secretary. If there is no volunteer for the office of Corresponding Secretary the role can be fullfilled by the REcording Secretary (Section 3). Officers may and should feel free to handle their own correspondence, enclosing or copying the Recording Secretary of other officers in such correspondence.

SECTION 6

a) The activities of The Club shall be carried out by operating committees, whose chairmen will be appointed by The President or The jurisdictional manager. The members of the operating committees shall be appointed by the respective chairmen. Operating committees, except for those whose terms are otherwise specified in the by-laws, shall serve only from the time of appointment of The Chairman until the following June meeting, Operating committees and their duties and powers may be eliminated or created by an amendment to The Rules.
b) The President shall, upon action of The Executive Committee, appoint such special committees as may be necessary for the proper and efficient operation of The Club. The powers and duties of such committees shall be clearly defined by The Executive Committee, Special committees shall serve until discharged, but in no case after The June meeting following their appointment.
c) The chairmen of all committees shall be either Active or Life Members.
d) No committee or individual shall represent the club in the advocacy of, or in opposition to any project without specific confirmation of The Executive Committee, or as may be clearly granted under general powers delegated by The Executive Committee to that committee or individual.
e) Each committee chairman shall be responsible for the proper expenditure of funds allotted for the activities of his committee, No committee may exceed its budget allotment without specific approval of The Executive Committee. Each committee chairman not working directly under a Manager shall render a complete accounting to The Treasurer for The expenditures of his committee for each production, and shall submit bills promptly to The Treasurer for payment.

SECTION 7

a) A Manager or Assistant Manager shall direct the activities of a group of related committees in The name of The President with The powers of direction and veto.

b) The Managers shall be appointed by The President and serve until removed by him, but in no case after The June meeting following Their appointment
c) When needed, Assistant Managers may be appointed by The President or Manager. The Assistant Manager shall assist The Manager to fulfill his duties.
d) The Managers and Assistant Managers must be either Active or Life Members.
e) Accounts and bills submitted to The Treasurer by committee chairmen working under a Manager shall be submitted through The Manager.

SECTION 8

a) The President and Treasurer should not generally serve as a Manager or a Chairman of any operating committee unless such manager cannot be found.
b) No person may be appointed to more than one managership without the express approval of two-thirds of The Board of Governors.

SECTION 9 Engagement of conductors, directors, choreographers, and accompanists, whether paid for services or not, shall be approved by The Executive Committee. Engagement of other individuals paid for services on a professional basis shall be approved by The Executive Committee.

SECTION 10 The Club’s fiscal year shall be from June 1st to May 31st inclusive.

ARTICLE IX

The Nominating Committee

SECTION 1 The Nominating Committee shall consist of nine persons each of whom shall be an Active or Life Member.

SECTION 2 The Nominating Committee shall be elected at The June meeting and shall function throughout the ensuing year. Members who resign or become unavailable for service shall be replaced promptly be a majority vote of the remaining members of The Committee.

SECTION 3

a) The existing Nominating Committee shall designate a slate of nine candidates for the new Nominating Committee. This slate shall be presented at the same time and in the same way as the nominations for officers.
b) Additional nominations must be filed with The Secretary by any ten Active and/or Life Members at least two weeks prior to The June meeting.

SECTION 4

a) Each member present at The June meeting shall be entitled to vote for nine candidates of those nominated by The Nominating Committee or by petition

b) Of The candidates, the nine receiving the most votes shall form the new Nominating Committee.
c) The results of the election shall be announced at the meeting.

SECTION 5

a) No officer or Governor shall serve on The Nominating Committee.
b) No more than one member of The Nominating Committee may succeed himself, and such succession shall be for no more than one year from the date of the meeting at which his succession is approved by election of the membership.
c) No more than one member of any family may serve on The Nominating Committee at any one time.
d) The Nominating Committee shall meet at the call of The Secretary within thirty days after its election for The purpose of electing its chairman and shall report the name of said Chairman to The President. No Chairman may succeed himself as Chairman.

ARTICLE X

Meetings

SECTION 1

a) Business meetings of The Club shall be held in the months of January and June at The call of The President. These meetings shall be open to Life and Active Members who shall have full voting privileges.
b) Special meetings of The Life and Active Members may be called at any time by The President and shall be called upon the written request of any twenty Active and/or Life Members. Notice of such special meetings must be mailed to all Life and Active Members at least one week prior to the date set for the meeting. The business to be considered at a special meeting shall be set forth in the notice and no other business than that stated shall be considered.

SECTION 2 Regular meetings of The Board of Governors shall be considered to have been held coincident with the regular meetings of the membership providing a half the body plus one is present.

SECTION 3 Meetings and Membership attendance may be considered to be effective when the President or Executive Committee by mail, email or other means, contacts the full membership and provides a methodology for voting on a proposed change or item. Such meetings SHALL NOT replace the Business meetings defined in §1 but will allow for voting by proxy means, such as a return mail card or an email message from the member.

SECTION 4 Any committee may be deemed to have met if a half the body plus one of its members has been advised of business pending by mail or email and been allowed to vote on action items in that fashion. Chairpersons will keep records of such meetings, and their outcomes, and provide that information to the recording secretary in an appropriate manner.

SECTION 5 Any committee needing to ‘discuss’ a pending matter may avail themselves of such technologies that exist to meet by phone or other group dynamic methodologies including online white-boards, shared messaging (group chat) etc. Using technologies to ensure the voice of the membership is heard should be a paramount consideration.

ARTICLE XI

Rules

SECTION 1 These By-Laws shall be amplified by The Rules but cannot be altered by them. If a discrepancy exists between The By-Laws and Rules, The By-Laws shall prevail.

ARTICLE XII

Petitions

SECTION 1 Any petition for amendment or alteration of The By-Laws, or for action of The Executive Committee, or Board of Governors, submitted to The Executive Committee in writing by twenty Active and/or Life Members must be acted upon by The Executive Committee or Board of Governors. The petitioners shall be notified in writing by The Executive Committee of The action, with reasons for changes or for rejection, within six weeks of the receipt of the petition.

ARTICLE XIII

Amendments and Repeal

SECTION 1 These By-Laws may be repealed, altered, or amended by a two-thirds vote of Active and/or Life Members in good standing in attendance at any regular meeting, or at any special meeting called for that purpose. Any such proposals shall be stated verbatim in the call for the meeting at which they are to be voted upon. Notice of such meeting shall be given by mail to every Active Member and Life Member at least one week prior to the date of such meeting.

SECTION 2 Proposals for amendment, alteration, or repeal of The By-Laws submitted by petition in accordance with Article 12 shall be reviewed by The Board of Governors, but must be submitted to a business or special meeting of the membership. The proposal may not be altered or amended at the meeting.

SECTION 3 The Rules may be altered, amended, or repealed by a two-thirds vote of The Board of Governors upon recommendation by The Executive Committee.

ARTICLE XIV

Dissolution of the Club

SECTION 1 In The event The Operetta Club is dissolved, no assets of The Club are to revert to the benefit of any Club Member, It will be the responsibility of The Executive Committee Then functioning to dispose of the net assets. The Committee shall donate the assets to any charitable or educational nonprofit body or bodies, at its discretion, involved in activities similar to those of The Operetta Club and operating within The State of New Jersey.

2. For each production, The Production manager shall designate and post the major and minor roles for The purpose of assigning points. The designation of major or minor roles shall be within the sole discretion of The Production Manager. Minor roles are intended to mean small parts and not all parts other than those ordinarily termed “leads”.

3. One of The duties of The Active Members Committee shall be to keep records of The Life Membership points attained by each member and the status of each member. The Chairman of each Committee shall, at the end of each production, supply a list to The Chairman of The Active Members Committee giving the names of the members of the committee and the number of Life Membership points attained by each. The Life Members Chairman shall be a member of The Active Members Committee. He/she shall keep records of Life Membership points of Life Members; he/she shall be responsible for communication with Life Members.

4. The Manager having jurisdiction shall assign Life Membership points and act as committee chairman for individuals serving as committees of one.

5. It shall be the duty of the chairman of The Active Members Committee before each January and June meeting to notify The Secretary, for report to The Executive Committee, of all Active Members eligible for Life Membership.

6. It shall be The duty of The chairman of The Active Members Committee to notify The Secretary, for report to The Executive Committee, of all Active Memberships which are to be cancelled or suspended for nonpayment of dues or for professional service and also of any reinstatements at The termination of professional service.

7. The secretary shall notify the chairman of The Active Members Committee of any changes in membership status voted by The Executive Committee.

8. Points for those participating in the studio Preview shall be given by The Casting Chairman; for those participating in providing meals to the cast and crew during a show, by The Hospitality Chairman.

ELIGIBILITY
1 Associate Membership may be attained by making application to The Associate membership Committee and payment of the established subscription fee.

PAYMENT OF SUBSCRIPTIONS
2 Associate Membership subscriptions shall be due and payable on or before the “ticket deadline” of the current production. If an Associate Member’s subscription is not paid by that time, the membership may be cancelled.

1 The procedure for removal of an officer, Governor, Manager or Committee Chairman, or for the cancellation of a Club membership may be initiated by The Board of Governors or by the written petition to The Board of Governors of any twenty Active and/or Life Members. The petition must set forth in detail the supporting reasons and must be signed by the petitioners.

2 The Board of Governors shall then hold hearings, calling such witnesses as it deems necessary, who must include The person against whom The petition is directed and such witnesses as he/she may desire.

3 After completion of The hearings, The vote of The Board of Governors as given in Article 4, Section 3b of The By-Laws shall be final

4 The person against whom the petition is directed shall be notified in writing by the corresponding Secretary of The action of The Board of Governors. No reason for the action need be given in the notification.

1 The organization of the several components of The Club shall be in accordance with the organization chart. All committees mentioned hereinafter are operating committees unless otherwise noted. The duties and responsibilities of all components other than the officers are given herein.

THE FOLLOWING SECTION IS CURRENTLY UNDER REVISION. TWO "MANAGERS" HAVE BEEN REMOVED, THE DUTIES BEING DIVIDED BETWEEN THE REMAINING MANAGERS. DUTIES AND FUNCTIONS ARE BEING UPDATED TO MORE ACCURATELY REFLECT THE CURRENT REQUIREMENTS OF PRODUCTION.

3 The Production Manager shall have direct supervision of all professional direction and all committees and individuals whose work is related to the action of the show. He/she shall report directly to The President. He/she shall cooperate with the other Managers in The complete presentation of the show. He/she shall be responsible through the committee chairmen for records and discipline of all individuals in the group under his supervision. He/she shall be a member of The Shows committee.

4 The committees and individuals under The supervision of The Production Manager, and Their duties and responsibilities are as follows:

5 The Actors Committee shall serve as representative of the chorus and actors to The Production Manager.

6 The Casting Committee shall select all members of the cast and chorus. Contracts, whether written or oral, for those members of the cast and/or chorus who are paid for services, shall be negotiated by The President.

7 The Cues Committee shall be responsible for all cueing at rehearsals and performances as may be required.

8 The Orchestra Committee shall select all members of the orchestra. It shall, after consultation with the conductor, determine the makeup of the orchestra; it shall be responsible for the maintenance and safe keeping of all orchestra equipment which is the property of The Club. The Accompanist shall be considered a member of the orchestra and Therefore, under the jurisdiction of The Orchestra Committee. Contracts for those members of the orchestra, who are paid for services, whether written or oral, shall be negotiated by The Production Manager and shall be subject to approval by The Executive Committee.

9 The Rehearsal Assistants shall act as assistants to The Directors and The Production Manager in such capacity as may be assigned by them.

10 The specific duties and limits of authority of those who constitute The professional direction of The show shall be as follows

a) Prepare the general musical plan of the performances for approval by The Production Manager.

b) Be responsible for the musical training and rehearsal of the cast, chorus and orchestra.

d) Be responsible for the technical correctness of the score and make minor additions to or deletions from the score on his own volition or after conference with The Director, choreographer and Production Manager.

f) Make such suggestions for approval by The Production Manager for major changes to the performance, such as deletion or addition of musical numbers, as he/she may consider necessary.

g) Cooperate at all times with The Director, Choreographer. Managers and with the various committee chairmen with whom he/she is in contact.

a. Prepare The general plan of The performance for approval by The Production Manager

b. Be responsible for the dramatic training and rehearsal of the cast and chorus.

c. Plan The dramatic action and make minor additions and deletions to The script on his volition or after conference with The Conductor, Choreographer and Production Manager

e. Make such suggestions for approval by The Production Manager for major changes to the performance as he/she may consider necessary.

f. Make emergency changes to action or lines during performances as he/she may deem necessary.

g. Cooperate at all times with The Conductor, Choreographer, Managers and The various committee chairmen with whom he/she is in contact.

h. Not be responsible for or attempt to direct the activities of any. Committee.

13. The Choreographer shall act as assistant to The Director in all matters pertaining to dancing in the performances. He/she shall also plan the dancing for approval by The Director and The Production Manager.

14 The Stage Manager shall have direct supervision of all work and committees directly related to the physical staging of the show. He/she shall report directly to The President. He/she shall cooperate with the other Managers in The complete presentation of the show. He/she shall be responsible through the committee chairmen for all records and discipline of all individuals in the groups under his supervision, and is responsible for all activities during the performances and the dress rehearsals. He/she is a member of The Shows Committee.

15 The committees under the supervision of The Stage Manager and Their duties and responsibilities are as follows:

16 The Grips Committee shall be responsible for the care, handling, and transportation of all scenery, and rigging. It shall also be responsible for the purchase, maintenance and safe-keeping of all equipment, other than electrical, used in setting up and rigging the stage. It shall provide for transportation of other show equipment in cooperation with the chairmen having supervision.

17 The Lighting committee shall be responsible for all lighting of the show including rigging, layout and operation of the electrical equipment. It shall be responsible for the maintenance and safekeeping of all lighting and equipment owned by The Club.

18 The scenery Construction Committee shall construct or obtain all scenery, and shall be responsible for the purchase of all material necessary for this work.

19 The Art Coordinator shall have direct supervision of all work and committees whose duties are directly related to the artistic staging of the show. He/she shall: report directly to The President, cooperate with the other Managers in The complete presentation of the show, and be responsible through the committee chairmen for all records and discipline of all individuals in the group under his supervision. He/she shall be a member of The Shows Committee.

20 The committees under the supervision of The Art Coordinator and Their duties and responsibilities are as follows:

21 The Costume Director shall assist The Art Coordinator in The design and/or selection of the costumes used in The Club’s productions.

22 The Make-Up Committee shall be responsible for the make-up of cast and chorus and for the purchase and care of all make-up materials. It shall be responsible for the care, assignment and fitting of all wigs.

23 The Properties Committee shall be responsible for the selection, design, securing and/or construction and care of all stage and hand properties- It shall be responsible for the safe-keeping of properties which are owned by The Club. The Art Coordinator shall have complete jurisdiction over the design or selection of the properties themselves. The Stage Manager has jurisdiction over the operation of this committee after The Technical Rehearsal.

24 The Scenery Designer shall have the responsibility for the design of the sets for the show and shall prepare such drawings and models as are necessary.

25 The Scenery Painting Committee shall paint and decorate The scenery in accordance with The plans prepared by The Scenery Design Committee and shall be responsible for The purchase of all material necessary for this work-

26 The Wardrobe Committee shall be responsible for the care and fitting of all costumes. It shall supervise the making of costumes when necessary and shall be responsible for all costumes which are the property of The Club.

ADMINISTRATIVE MANAGER
the following committees report to the Administrative Manager

1) The Photography Committee shall be responsible for all group photography during productions, except when contracted to an outside photographer.

2) The Program Committee shall prepare and arrange for the printing of The Programs for The shows. It shall solicit the advertising used in the program.

3) The Promotion Committee shall supervise The Club’s public relations and publicity programs and coordinate same.

4) The Publicity Committee shall be responsible for all publicity for the shows and for The Club’s other activities, except its social activities.

5) The Publications Committee shall arrange for, prepare and distribute The periodical publication of The Club known as The “Newsletter” -

6) The Mailing Committee shall prepare all mailings for all committees of The Club as requested and shall control the mailing lists.

7) The Orientation Committee shall assist in the introduction of potential new members to the various activities of The Club. They shall make such personal contacts as may be appropriate to encourage potential members’ participation and guide and assist them through their first year with The Club. The Chairman shall report on The Committee’s activities to The President after each show.

27. The following committees shall report directly to The President, who shall supervise their duties and activities which are as follows:

28. The Active Members Committee shall maintain a record for each member of the club, which shall include: The shows participated in, points earned, abilities, and any other information deemed to be of value in connection with the work of The Club. It shall act in an advisory capacity to all chairmen in placing members on committees.

It shall maintain in permanent form an historical record of The Club’s activities

29. The Associate Members Committee shall be responsible for all solicitation of Associate Memberships.

30. The Cost Planning Committee shall, at The time a show is proposed to The Executive Committee for approval, develop an estimated budget for The proposed show to be included as part of The Shows Committee presentation.

Subsequently, this Committee is responsible for the actual working budget which must be approved by The Executive Committee prior to casting commitments. From time to time they shall also revise the budget as deemed necessary to meet actual conditions. Upward revisions in total in excess of $500 require Executive Committee approval.

The members of The Cost Planning Committee shall be The President, Vice President, managers, Assistant Managers and Treasurer. The Treasurer shall be Chairman of The Committee.

There shall be seven votes for decisions. The President and Vice President shall cast one Vote, The Treasurer one vote and each of the four Managers and their assistants shall cast one vote each, jointly.

31. The Hospitality committee shall be responsible for serving refreshments during production rehearsals and productions.

32. The House committee shall be responsible for the care of The Studio insofar as keeping it in condition suitable for Club use.

33. The Librarian shall be charged with the maintenance and preservation of all music, scripts and related material and historical documents, pictures and information.

34. The Life Members Committee shall maintain a record for each Life Member of The Club, which shall include shows participated in, points earned and any other information deemed of value.

35. The Mel-O-Chords shall be responsible for the preparation and presentation of musical entertainment for organizations other than the policies and standards of The Montclair Operetta Club and shall serve as good-will representatives for The purpose of publicizing and promoting The Montclair Operetta Club’s major productions.

36. The Mel-O-Chords shall not be required to perform at Montclair Operetta club sponsored events.

37. Personnel shall consist of a Chairman, who is appointed by The President, Musical Director, who is appointed by the chairman, and a Business Manager. The Chairman shall obtain a sufficient number of singers to perform musical programs satisfactorily.

38. The Mel-c-chords will coordinate their activities with Montclair Operetta club’s publicity and Promotion committees, but will report directly to The President.

39. The Mel-O-Chords Chairperson in association with their steering committee and director shall produce a “budget” for the year for presentation to the Executive Committee for approval. This budget shall include all income and expense items with realistic projections of both ticket and “gig” incomes and expenses including the Musical Director who may be a paid employee of the Club.

40. The Social Activities committee shall arrange and direct the social functions of The Club and carry on the necessary publicity for such functions.

41. The Box Office Staff shall be responsible for the allotment, sale, distribution and accounting of all tickets for each performance and shall report to the Treasurer who has all responsibility for cash and cash handling.

42. The Box office Staff shall handle the distribution of tickets and run the box office the nights of performance under the oversight of the Treasurer. They shall also be responsible for the sale of refreshments at intermission.

43. The Ushers shall be responsible for taking of tickets, ushering and check room, and for the general well being and safety of the audience at all performances. They shall also be responsible for the sale of raffle tickets before performance and at Intermission.

44. The Ways and Means Committee shall make investigations, prepare reports, conduct studies and perform other special functions as may be required from time to time by The President and by The Executive Committee. The Vice President shall be The Chairman of The Ways and Means Committee. A principal function of the ways and Means Committee shall be fund raising.

45. At The discretion of The President There may be the following organizations which shall be responsible for the production of such musical and dramatic shows, other than the two major club shows, as are deemed desirable and practical. The organizations:
(a) A Workshop Committee
(b) A Concert Chorus
(c) A Concert Orchestra

The Chairman of The workshop Committee and The Directors of The Concert Chorus and Orchestra shall be appointed by The President. Requirements of major productions shall have priority over all workshop and concert activities as to personnel, shows, rehearsal times, finances and facilities.

46 The Managers in cooperation with The President shall set up the schedule of rehearsals and the operations on the stage which schedule will be adhered to as closely as practicable. When in an emergency this schedule cannot be maintained, The Directors and Managers shall decide upon the necessary revision. If they cannot agree, The President or Vice President shall be the final arbiter.